Town Of Whitestown
 Minutes 

March 05, 2003: Regular Town Board Meeting

Body:
REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF
WHITESTOWN, HELD ON WEDNESDAY, MARCH 5, 2003, 7:00 PM
AT THE COMMUNITY CENTER IN SAID TOWN

TOWN BOARD MEMBERS PRESENT:

Matthew J. Shannon, Supervisor
Charles R. Gibbs, II, Councilman
William Copperwheat, Councilman
Brian Brooks, Councilman
Daniel Sullivan, Councilman

OTHER TOWN OFFICIAL PRESENT:
William Schmitt, Attorney
Joanne Zegarelli, Town Clerk
Nancy Hartman, Personnel/Finance Director
Sal Granato, Highway Superintendent
Karl Schrantz, Town Engineer/MWH, In attendance @ 7:43PM
David Neary, Codes Officer
Phil Husted, Codes Department
Donald Wolanin, Police Chief
Jack DelMonte, Foreman Bldgs./Grounds
Tom Moore, Recreational Director

The meeting was called to order at 7:00PM, roll call of Board Members, moment of silence and Pledge Allegiance to the Flag.

Upon the motion of Councilman Brooks, seconded by Councilman Gibbs, it is
RESOLVED, that the minutes from the February 20, 2003 were accepted.
All voted aye.
Motion carried.

Upon the motion of Councilman Brooks, seconded by Councilman Gibbs, it is
RESOLVED, that the minutes from February 26, 2003, were accepted.
All voted aye.
Motion carried.

Highway
Superintendent Sal Granato asked the Board for approval to have the Supervisor sign the striping agreement with Oneida County Department of Public Works. The Supervisor stated that if passed tonight to include in this resolution the completion of the work in the spring.

Motioned by Councilman Gibbs, seconded by Councilman Brooks, discussion followed to have the attorney review.

Sal asked for the promotion of James Moore to Heavy Equipment Operator. Upon the motion of Councilman Gibbs, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board approved the promotion of James Moore from Motor Equipment Operator to Heavy Equipment Operator, effective March 6, 2003.
All voted aye.
Motion Carried.
The attorney having examined the agreement with O.C.D.P.W, has recommended the approval to sign. There being a first and second motion, therefore it is,
RESOLVED, that the Town Board approved the Supervisor to execute the 2003 Town/Village Pavement Marking Agreement with Oneida County Department of Public Works.
All voted aye.
Motion carried.

Police
Chief Wolanin addressed the Board. He stated that the defensive driving course has been scheduled for March 10th. There will be a charge of between $25.00 and $30.00 for this class. Additionally, the Chief was notified via e-mail that the Spectrum Justice System Grant has been approved.

Police Commission
Councilman Brooks thanked the Chief and his department for the traffic control during the hockey game. Also, he gave praise to the Buildings and Grounds Department. He acknowledged a letter that was received complimenting officer Richard White. Councilman Brooks asked the attorney to explore the possibility of the Town paying for the defensive driving class. Discussion followed.

Codes Department
Dave Neary addressed the Board. He stated that the Elk’s building on Champlin Avenue is being framed up. Dave referenced a letter given to the Board regarding Mr. Radley. Finally, he stated that Chief McQueen asked the codes department to conduct an inspection on Knuckleheads Restaurant/Bar. An inspection was done with the finding of five violations, which have since been corrected. Phil Husted addressed the Board. He stated that he has been in training class the past week. Mr. Husted has explored difference quotes regarding computers for the codes department. If he purchases a system prior to the end of March, the total cost will be reimbursed through a state grant. Discussion followed.

Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board approved the Codes Department to purchase a computer with a cost not to exceed $1,800.00.
All voted aye.
Motion carried.
Phil Husted has also checked into software for the codes department. He will wait on purchasing this to first check the database of the assessor’s office.

Buildings and Grounds
Jack DelMonte addressed the Board. He thanked Sal for the snow removal. Also, he referenced a report/memo dated March 5, 2003 regarding upcoming projects. Discussion followed. Councilman Sullivan asked the Board to consider the possibility of contracting out the mowing of the parks. He would like this discussed at the next meeting.

Recreation/Community Center
Tom Moore addressed the Board. He gave praise to Jack and Mike in the Buildings & Ground Department for getting the rink ready for the hockey game. Approximately 1,200 people were in attendance. Tom asked for Board permission to hire Archie and Regina Burton for the Mice on Ice program to begin April 9, 2003 ending May 14, 2003.
Upon the motion of Councilman Copperwheat, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board hereby approve to hire Archie and Regina Burton for the “Mice on Ice” program to be held at the Community Center Ice Rink.
All voted aye.
Motion carried.

Discussion on marketing followed. Also, Mr. Moore discussed various programs proposed for the summer. High school coaches would run the programs. This is a proposed six-week program with each week sponsoring a different sport. The cost would be approximately $2,000.00 per week, which he feels is negotiable. Discussion followed.

Town Clerk
Joanne Zegarelli addressed the Board. She asked the Board for the following resolution for a request received today. Upon the motion of Councilman Brooks, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board hereby approved the Dunham Public Library to borrow one (1) voting machine for their budget vote to be held on April 22, 2003.
All voted aye.
Motion carried.

This week the Clerk received the resignation of the Receiver of Taxes, George Massarotti. Joanne notified the Office of the State Comptroller and New York State Board of Elections, with a copy to the Oneida County Board of Elections. Joanne further stated that she has been summoned for jury duty, and if chosen her minutes might not be ready for the next meeting. This year the licensing of cats is up before legislation.

Personnel & Finance
Nancy Hartman addressed the Board. She reminded the Board about the AMTEK meeting on March 12th. Mrs. Hartman reported on the Town’s Web site, stating it receives approximately 45 visitors per day. She asked the board to pass a resolution to put the minutes from the Town Board meetings, Planning Board meetings and Local Laws on the Town’s Web Site. Discussion was had regarding e-mailing board members the minutes for approval. Discussion regarding the use of a scanner for correspondence was had.

Upon the motion of Councilman Gibbs, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board approved to have the minutes from the Town Board meetings, Planning Board meetings Zoning Board of Appeals meetings, Economic Development and Tourist Attractions placed on the Town’s Web Site starting January 2003.
All voted aye.
Motion carried.

A request was made by Councilman Gibbs for Nancy to receive three quotes for a scanner. Nancy stated that it would be under the limit. Upon the motion of Councilman Gibbs, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board approved Nancy to obtain three quotes for a scanner to be used for correspondence as so stated above.
All voted aye.
Motion carried.

Engineering
Karl Schrantz addressed the Board. He stated that the notice of intent has been sent to NYSDEC regarding the Storm Water General Permit.

Nancy Hartman addressed the Board again requesting the following resolution. Upon the motion of Councilman Gibbs, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board approved the supervisor to execute a $15,000.00 Legislative Member Grant for decorative lighting in elementary schools.
All voted aye.
Motion carried.

Discussion was had regarding the estimates that were received for a townwide water project. A meeting was suggested, stating that the Water Board should be present.

Seniors
Rose Kurczyk addressed the Board. She stated that there was a successful luncheon held at the Community Center today.

Public Comment
Mike Parker, 7 Indian Mound Drive, Whitesboro, NY. He stated that different things have come to his attention since the last board meeting; such as he addressed the board at the request of the board. He stated that was untrue. He also discussed the hours of the Clerk, stating that during the summer the Clerk’s office has shorter hours and questioned how work is accomplished during that time. Mr. Parker stated that is why he thinks a time study should be done. He further stated that at the last Board Meeting the Clerk stated that she issued a marriage license to a disabled person after hours. He stated that a disabled person is a minority and that is discrimination. He further stated that he wonders if the Clerk’s office keeps a list of African Americans or Latinos. He gave examples of people he knows with disabilities and stated that the Town Clerk was wrong to make a comment like that and feels the Clerk owes him an apology.

Town Clerk Joanne Zegarelli addressed Mr. Parker’s comments. She thanked him for addressing the Board and stated she needed to correct him on his comments. She stated that her comments at the last Board meeting were that she issued a marriage license to a couple after hours that could not be there during regular business hours. Additionally, she stated that because of his comments referencing time and suggesting that the Clerk was not at the office, she explained to him and the Board that she even drove her car to a disabled person’s house to issue a handicapped parking tag because that person was unable to make it to her office. She stated that these comments were to show that she does not just work nine to four. The Clerk stated that she does not bill the Town for mileage or wear on her own vehicle, and the Town does not provide her with a vehicle when she needs to travel for work. She stated she will not apologize to him for his misunderstanding of what was said and that she will be happy to provide Mr. Parker with a copy of the tape of that Board meeting and the written minutes.

Mary Plado, Woods Highway, Whitestown, addressed the Board. She asked for an update on the water extension. Karl Schranz gave an update stating that weather is a factor. The aerial mapping is complete. The Town is anticipating getting this out to bid.

Old Business
Resolutions regarding the Judd Road Connector Project for ‘Maintenance of Lighting’ and ‘Agreement for maintenance, Repair and Energizing of Highway Lighting’ are tabled for further review.

New Business

There has been a request for a speed reduction on Clinton Street. Discussion followed by Councilman Brooks stating that the speed limit is currently 35 mph. Much traffic leaves Herthum Heights making left hand turns out of that development difficult. Also, the top of Dunham Manor might be opened up to a three-lane road.
Upon the motion of Councilman Brooks, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board agrees that a speed reduction study be completed on Clinton Street from Henderson Street down to the Whitesboro Village Line.
All voted aye.
Motion carried.
Discussion was had as to when the last study was done and how often a study can be performed. This information is available at the Clerk’s office and with the State.

Attorney Schmitt is not in the position to discuss the Amber Crossing sub-division tonight. He will review the maps and prepare a resolution for the next meeting.

Councilman Brooks read a letter of praise from a person who works in the Town regarding the sidewalks and the upkeep of the sidewalks. Also, Councilman Brooks reported on a memorial that is proposed to be at Proctor Park honoring all the victims of the September 11th tragedy. He is on this committee which is named the ‘Mohawk Valley September 11th Memorial Park Committee’. There will be 3,200 bricks on this memorial displaying the name of each person who perished that day. Whitestown will be involved in this project, including the fire departments.

TOWN CLERK’S MONTHLY REPORT FOR FEBRUARY 2003
Paid to Supervisor for General Fund -- $325.91
Paid to Supervisor for Part Town Fund -- $655.00
Paid to NYS DEC for DECALS-- $4.72
Paid to County Treasurer for Dog Licenses -- $66.12
Paid to Agriculture & Markets for Dog Licenses -- $12.00
Paid to NYS Department of Health for Marriage Licenses -- $11.25
TOTAL DISBURSEMENTS -- $1,075.00

There being no further business to come before the Board, upon the motion of Councilman Copperwheat and seconded by Councilman Gibbs, the meeting was adjourned at 8:00 PM.

Respectfully submitted,

Joanne Zegarelli
Town Clerk