Town Of Whitestown
 Minutes 

June 18, 2003: Town Board Voucher Meeting

Body:
VOUCHER MEETING OF THE TOWN BOARD OF THE TOWN OF WHITESTOWN,
HELD ON WEDNESDAY, JUNE 18, 2003 @ 7:00PM
AT THE COMMUNITY CENTER IN SAID TOWN

Town Board Members Present:

Matthew Shannon, Supervisor
Charles R. Gibbs, II, Councilman
William Copperwheat, Councilman
Brian Brooks, Councilman
Daniel Sullivan, Councilman

Other Town Officials Present:
William Schmitt, Town Attorney
Joanne Zegarelli, Town Clerk
Sal Granato, Highway Superintendent
Donald Wolanin, Chief of Police
Nancy Hartman, Personnel/Finance Director
Tom Moore, Recreational Director
David Neary, Codes Enforcement Officer
Phil Husted, Codes Department
Karl Schrantz, Town Engineer
Rose Kurczyk, Senior Director

The Supervisor opened the meeting at 7:05 PM,
roll call of board members,
moment of silence and
Pledge Allegiance to the Flag.

Upon the motion of Councilman Gibbs, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board hereby accepts the minutes from June 4, 2003.
All voted aye.
Motion carried.

Upon the motion of Councilman Gibbs, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board hereby accepts the minutes from June 11, 2003.
All voted aye.
Motion carried.

Committee Reports

Highway

Sal Granato addressed the Board. He mentioned a letter of praise from the Village of New York Mills to the Highway Department. Sal stated that his department is redoing the storm drains on Clarion Drive (odd number side) from Bartlett to Fairlane with new pipes and catch basins. The trash pick up is complete. This year the highway picked up 273 tons of solid waste and 87 tons of scrap metal. Reimbursement for the scrap metal is expected. There was 25 ton more than last year and should be considered when preparing next year’s budget.

Sal reported his opinion on the request for a stop sign on the corner of Baldwin and Glenridge. It is his recommendation not to place a sign at that location because it would be directly in front of someone’s home.

Oneida County D.P.W. had an auction and the Town auctioned off the 1988 Ford for $1,500.00.

A request for two pedestrian signs on Clinton Street at the intersection of Herthum Rd. & Clinton St. require an Oneida County Department of Public Works application and permit signed by the Supervisor, Town Clerk and Highway Superintendent. Sal requested board approval for these signatures. Discussion was had regarding striping in that area.

Upon the motion of Councilman Brooks, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board approve the Supervisor, Town Clerk and Highway Superintended to sign the Oneida County Department of Public Works application and permit for installation of traffic control devices including signs along County roads by a Town Board in conformance with section 136 of the Highway Law for the purpose of two pedestrian signs on Clinton Street, intersection of Clinton Street and Herthum Road.
All voted aye.
Motion carried.

Mr. Granato stated that the new 2004 Mac truck has arrived. His department has received FEMA revenue and would like to use these fund to purchase for the new truck a plow, dump box and sander. He asked permission from the board to go out to bid these items. He will be drafting the specifications accordingly.

Upon the motion of Councilman Gibbs, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board approved the Highway Superintended to bid out for a wing & plow, dump box and a sander.
All voted aye.
Motion carried.

Discussion was had regarding the use of the FEMA checks and also regarding a sign for Cider Street indicating business designation weight limit sign.

Police

Chief Donald Wolanin addressed the Board. He stated that it is his opinion to deny the request for a stop sign on the corner of Baldwin and Glenridge. There is no history of accidents in that area and also the corner is rounded and wide providing good visibility.

SGS grant application has been completed and submitted. The Block grant is pending approval. Further discussion was had regarding speeding in the Glenridge area. It was decided to send the residents in that area a letter notifying them of the results of their stop sign request. A suggestion of keeping the speed trailer there with additional police presence would help. There has been no further response regarding the neighborhood watch.

Police Commission

Councilman Sullivan addressed the Chief regarding a school for police training in Little Falls. The Chief stated that there would not be a program this year. He was notified of possible training next year. The Chief stated that usually SUNY Oneonta has one in March and the St. Lawrence does also. Councilman Sullivan stated that the Board would need to allocate funds for training and this should be considered when preparing the budget.

Buildings & Grounds

Tom Moore addressed the Board. He stated that Jack DelMonte has requested the following resolution.

Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board gave permission to the Buildings and Grounds department to scrap the cooling tower which was deemed unserviceable by Jim Hibbard from Central New York Refrigeration.
All voted aye.
Motion carried.

Recreation

Tom Moore addressed the Board. He asked for the following resolution, which would complete the shortage of summer help.

Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan, discussion was had stating that this was the only application on file, therefore, it is
RESOLVED, that the Town Board approved to hire Emerson Mish for Ice Maintenance @ $8.11 per hour through September.
All voted aye.
Motion carried.

Mr. Moore asked for the following resolution regarding the agreements for the summer camp coaches and the Utica Family YMCA.

Upon the motion of Councilman Gibbs, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board gave permission to the supervisor to sign the agreements between the Town of Whitestown and the summer soccer, basketball, softball, football and baseball camp coaches.
All voted aye.
Motion carried.

Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board gave permission to the supervisor to sign the agreement between the Town of Whitestown and the Utica Family YMCA referring to the “Happy Days Summer Program”
All voted aye.
Motion carried.

Codes

Codes Enforcement David Neary addressed the board. He stated that the former DDS Motors has moved out of the Champlain Avenue location and is now replaced with a Fireplace company. He has received a number of complaints regarding un-mowed lawns. Discussion was had regarding procedure on how to deal with the complaints. The attorney will check into this. He has issued the Certificate of Occupancy for the new diner in Oriskany.

Phil Husted addressed the board. He discussed the plans for the Bonide expansion and stated that it is progressing smoothly. Permits that are awaiting approval should be cleared out by tomorrow. He stated that there has been basic activity in the codes department. Discussion was had regarding a boat parked incorrectly. Mr. Husted will address the complaints.

Engineering

Karl Schrantz addressed the board. He stated that he is hosting an informational session regarding Water District 1 – Contract 5 with those residents regarding the easement agreements that went out. He discussed Contract 4 and stated that the grass is now growing and the contractors are aware of some low spots that would be addressed. Contract 3; blacktop for the trail is now done and plans to fix driveways would be next.

Clerk

Joanne Zegarelli stated there has been an increase in conservation and marriage licenses. All is well in the Clerk’s office.

Personnel & Finance

Nancy Hartman addressed the board. She reported that the bond sale for the bond anticipation note this week, regarding refinancing the sidewalk and ice rink, the rate received was 0.89% with Fleet Bank.

Seniors

Rose Kurczyk stated that all is well with the seniors.

Public Comment

No public addressed the board.

Old Business

It was the consensus of the board to leave the hours the same for the Clerk, Assessor and Receiver’s offices.

New Business

Discussion was had regarding accepting particular portions of roadways in the Herthum development. The attorney explained protocol and recommended the following resolution.

RESOLUTION
Herthum Hills Subdivision
Town of Whitestown Road Acceptance of Brett’s Way, Kurt’s Kourts, Garrett’s Grove & Bob’s Brae
June 18, 2003


Motioned by Councilman Brooks
Seconded by Councilman Gibbs
WHEREAS, Martin J. Herthum has petitioned the Town of Whitestown to accept facilities associated with a certain subdivision located with the Herthum Hills subdivision situated in the Town, including portions of roadways known as Brett’s Way, Kurt’s Kourts, Garrett’s Grove and Bob’s Brae; and
WHEREAS, the facilities sought to be accepted for dedication by the Town are reflected on a subdivision map entitled “Plat Map showing lands designated as Herthum Hills Subdivision” dated August 3, 1989, and prepared by Stetson-Harza, as approved by the Planning Board for the Town of Whitestown, and filed in the office of the Oneida County Clerk on September 11, 1989 in Map Roll 1389; and
WHEREAS, in connection with said petition, Martin J. Herthum has provided legal descriptions for the road rights of ways, easements and parcels to be conveyed, a forty (40) year abstract of title and an agreement involving the access road leading to the aforementioned storm water management basin; and
WHEREAS, the Town Attorney has completed his examination of the documentation and takes no exception thereto; and
WHEREAS, Salvatore F. Granato, Jr., the Highway Superintendent for the Town by letter dated May 30, 2003, and Karl Schrantz as Town Engineer and Chairman of the Planning Board have both indicated their acceptance of the facilities for dedication by the Town, and have recommended said action to the Town Board; and
WHEREAS, it appears there are no liens exist against the facilities to be accepted by dedication by the Town, nor are there any outstanding punch lists items for which a performance bond is required; and
WHEREAS, the Town Board is of the opinion that it would be in the best interests of the Town to accept the facilities, including portions of those roadways know as Brett’s Way, Kurt’s Kourts, Garrett’s Grove and Bob’s Brae for dedication by the Town:
NOW, THEREFOR, BE IT: RESOLVED, that the Town Board of the Town of Whitestown hereby agrees and otherwise accepts the deed of dedication from Martin J. Herthum to portions of the roadways known as Brett’s Way, Kurt’s Kourts, Garrett’s Grove and Bob’s Brae, located within the Herthum Hills subdivision, all as more particularly reflected on the subdivision maps approved by the Planning Board for the Town of Whitestown filed in the office of the Oneida County Clerk; and be it further
RESOLVED, that the Town Supervisor and the Town Attorney be and they are hereby directed to execute any and all documents necessary to effectuate the acceptance of the deed of dedication or otherwise attend to the immediate recordation thereof.
All voted aye.
Motion carried

The supervisor asked the Board for the following resolution on behalf of Tax office. Discussion followed.

Upon the motion of Councilman Gibbs, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board rescind the resolution from August 21, 2002 approving the Oneida County Finance Department to collect the Pilot Tax for the 2003 Town and County tax.
All voted aye.
Motion carried.


Councilman Brooks discussed the potential for safety concerns at Town Hall due to the congestion during court. He has received a quote of under $2,000.00 for digital security cameras. Discussion was had regarding monitoring and camera positioning. Councilman Sullivan asked the Buildings & Grounds department to get two more quotes so that they can move on this at the next Board meeting. This would be paid for out of the Buildings & Grounds budget. Councilman Sullivan suggested the monitors be placed in the Personnel & Finance office or the Supervisors office. The Supervisor suggested a surveillance camera also be placed in the Tax office. Discussion followed.

Upon the motion of Councilman Copperwheat, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board hereby authorized the payment of;
General Fund Bills (A) No. 540 - No. 655
General Fund Bills (B) No. 128 - No. 156
Special Districts No. 6
Sewer Consolidation District No. 23 - No. 27
Landfill Closure Phase 2 No. 213 - 214
Water District # 1 Extension No. 99– 100
Highway DA & DB No. 276 - No. 318
Sidewalk Construction No. 18
Dunham Manor Park No. 2
Kids Care Expendable Trust #51
said abstract having been duly audited by the said Town Board thus authorizing the Supervisor to write checks for payment of the same.
All voted aye.
Motion carried.

There being no further business to come before the Board, upon the motion of Councilman Copperwheat, seconded by Councilman Gibbs, the meeting was adjourned at 8:50PM.

Respectfully submitted,

Joanne Zegarelli
Town Clerk