Town Of Whitestown
 Minutes 

May 21, 2003: Town Board Voucher Meeting

Body:
VOUCHER MEETING OF THE TOWN BOARD
OF THE TOWN OF WHITESTOWN,
HELD ON WEDNESDAY, MAY 21, 2003 @ 7:05PM
AT THE COMMUNITY CENTER IN SAID TOWN


Town Board Members Present:
Matthew Shannon, Supervisor
Charles R. Gibbs, II, Councilman
William Copperwheat, Councilman
Brian Brooks, Councilman
Daniel Sullivan, Councilman

Other Town Officials Present:
William Schmitt, Town Attorney
Joanne Zegarelli, Town Clerk
In attendance @ 7:12 Sal Granato, Highway Superintendent
Donald Wolanin, Chief of Police
Nancy Hartman, Personnel/Finance Director
Tom Moore, Recreational Director
David Neary, Codes Enforcement Officer
Karl Schrantz, Town Engineer
Rose Kurczyk, Senior Director

The Supervisor opened the meeting at 7:05 PM, roll call of board members, moment of silence and Pledge Allegiance to the Flag.

Upon the motion of Councilman Brooks, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board hereby accepts the minutes from May 7, 2003.
All voted aye.
Motion carried.
Supervisor Shannon welcomed the officials who were present and asked Oneida County Executive Ralph Eannace to speak first.

Oneida County Executive Eannace thanked the Board and stated he would like to discuss a few issues. The first was the Industrial Park and County Airport. He spoke of the options that were discussed before regarding Griffiss Airport and the County Airport. Mr. Eannace stated that the FAA would not support two airports in one county with financial aid. It was previously determined that if Griffiss was to be made the County Airport, certain stipulations would need to be in place, mainly a major development, which has now happened. The second issue is the federal assistance, which is needed to operate and develop this site. That is now in discussion. The third is the tenants that are now located at the County Airport in Oriskany, and Mr. Eannace stated that in the process of developing a new site, the existing businesses should not be compromised. In particular the Federal Reserve which is located in Oriskany. He stated that this is still in discussion. He stated that if the County Airport were to move, he encouraged the interim County Executive Joe Griffo, the County Legislature and the Town Board to work actively on the re-use of the County Airport. He mentioned various options for re-use. Mr. Eannace spoke of EDGE and the businesses that have been brought to Whitestown through empire zones. He further referred to the resolution supporting the Empire Zone and the concerns from the Whitestown Board. He stated that adjustments have been made to the resolution. He urged the Town Board to consider the revised resolution favorably so that it would be available for the county legislature to vote on by the end of the month. The Supervisor asked the Town Board for input. Councilman Brooks asked the County Executive to clarify again the protocol for any changes. Mr. Eannace stated there would have to be a board vote for any changes and that has been clearly stated in the wording of the resolution and state law. Councilman Sullivan stated that many of their questions have been answered and he now feel comfortable with the revised resolution, which reads as follows.

Town of Whitestown
Resolution of Support and Concurrence With the Oneida Herkimer Counties Empire Zone
(Formerly Economic Development Zone)
Revised Application
May 21, 2003

Motioned by Councilman Sullivan
Seconded by Councilman Brooks
WHEREAS, New York State has created the Economic Development Zone program to encourage industrial and commercial development in selected municipalities across the State, and
WHEREAS, Oneida County, as an eligible municipality, received designation of an Economic Development Zone on June 3, 1998 made up of sub-zones including portions of the Town and Village of Frankfort, Village of Ilion, Town of Whitestown, Town of New Hartford, City of Rome, and
WHEREAS, Oneida County subsequently revised and amended the original Economic Development Zone sub-Zone boundaries (now referred to as Empire Zone) on August 22, 2002, and
WHEREAS, New York State has amended the Zones program to increase benefits and allow additional sub-zones, and
WHEREAS, Oneida County intends to revise the Empire Zones boundaries to encourage industrial and commercial development and to allow for the creation of an additional sub-zone in the Town of Whitestown for property located at Utica First Insurance Company, Chepaume Industries, K.J. Electric, and Parcel located at 5160 Judd Road, and
WHEREAS, the Town of Whitestown is committed to the development of new business within the proposed sub-zone, and
WHEREAS, the Town of Whitestown wishes to support and concur with the Empire Zone revision application,
NOW, THEREFORE, be is resolved if the land designated in the Town of Whitestown as a sub-zone is not developed or does not have a legitimate development plan within nine (9) months of said designation, the Town of Whitestown acknowledges it will relinquish the designation of Empire Zone, for said land, back to the Oneida Herkimer Counties Empire Zone’s land bank for future development, and
NOW, THEREFORE, be it further resolved per New York State Law governing the Empire Zone Program future Empire Zone Boundary Amendments that include deletion and addition of Empire Zone acreage in this municipality requires formal action by the Town of Whitestown, Oneida County and the Oneida Herkimer Counties Empire Zone Board, and
NOW, THEREFORE, be it resolved that the Town of Whitestown Board, in its capacity as governing body of the Town, does hereby support and concur with the Oneida Herkimer Counties Empire Zone revision application.
UPON THE REQUEST OF THE ADOPTION OF THE FOREGOING RESOLUTION, THE FOLLOWING VOTED AYE:
Matthew J. Shannon, Supervisor
Charles R. Gibbs, II, Councilman
William Copperwheat, Councilman
Brian Brooks, Councilman
Daniel Sullivan, Councilman
Motion carried.

The Supervisor acknowledged Kerry Flack from the Planning Department and Robert Maciol, Mayor of New York Mills. Together they would be giving a presentation of the history of the Sauquoit Creek Basin.
Mayor Maciol addressed the board and thanked them for their input in joining several other municipalities in finding solutions to the long-time problems of Sauquoit Creek. He stated that the purpose for putting the slide presentation together and meeting on a regular basis gathering ideas in the hopes of forming a legal entity. In order for the group to get available funding for maintenance it is necessary to form a legal entity before they could be recognized. To date, this group has met with 8 out of 14 municipalities enlightening them on the Sauquoit Creek. Mayor Maciol stated his committee is reaching out to elected officials and the community for input to secure support in ideas and funding. He then began with a slide presentation and report of the Sauquoit Creek. Some municipalities have pledged monetary donations to date. Questions and discussion followed. This presentation is on file at the Clerk’s office.

Committee Report

Highway
Sal Granato addressed the Board. He stated all is well and the town wide trash pick up will begin on June 2.

Police
Chief Donald Wolanin addressed the Board. The speed trailer has been out and is now in Oriskany. A neighborhood watch program is being formed.

Codes Enforcement Department
Officer David Neary addressed the Board. He presented the Board with a monthly report that is on file at the Clerk’s office.
Supervisor Shannon stated that the Town codes Department is working on an agreement with local villages to enhance both the Town and Village code departments. Councilman Brooks spoke of the report from the codes department and the details involved with the new state code. He hopes to have one unified codes department in the future.

Building & Grounds/Recreation
Tom Moore addressed the Board. Discussion was had regarding the new floor at the Community Center. Discussion was had regarding the new water line and the cost effectiveness for the ice rink. Tom stated that Whitestown Youth Hockey is very happy. Mr. Moore asked Councilman Copperwheat to address the following issues and resolution.
Councilman Copperwheat acknowledged, regretfully, the resignation of Jean Cidzik. He stated that Tom Moore, along with part time help, would be covering her hours. Councilman Copperwheat asked approval for the following hires.

Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board approved to hire William Lee Copperwheat as Recreation Caretaker at $8.11 per hour and Anthony Calenzo as Recreation Attendant for Park and Skate Park at $6.30 per hour.
All voted aye.
Motion carried.

Town Attorney William Schmitt addressed the Board. He asked for the approval of the following resolution.

Resolution
Galliher Appraisal Services
May 21, 2003
Motioned by Councilman Gibbs
Seconded by Councilman Brooks
WHEREAS, the Town of Whitestown has received a grant from the New York State Office of Parks, Recreation and Historic Preservation relating to the “Dunham Manor Park Enhancement project”, in the amount of $100,000.00; and
WHEREAS, the payment of the grant funds by the State of New York is conditioned upon submission by the Town of various documents, including a complete self-supporting narrative appraisal of the property involved in the project, as well as an abstract of title reflecting the Town to have marketable title thereto; and
WHEREAS, Galliher Appraisal Service provided assistance to the Town relative to the initial acquisition of property relative to the expansion of the Dunham Manor Park and is in a position to provide the necessary appraisal to meet state guidelines,
NOW, THEREFORE, BE IT RESOLVED, that the Town Attorney be and he is hereby authorized to retain the services of Galliher Appraisal Service, Inc. for the purposes of obtaining necessary appraisal so as to comply with the requirement of the grant obtained from the New York State Department of Parks, Recreation and Historic preservation; and be it further
RESOLVED, that the Town Attorney be and he is hereby authorized to retain the services of an abstract company so as to obtain a certified abstract of title as required from the New York State Department of Parks, Recreation and Historic Preservation.
All voted aye.
Motion carried.

Engineering
Karl Schrantz addressed the Board. He reported on Water District 25, contract 2. Camelot Village and the Town of Westmoreland are anxious to move this along. The wetland delineation permit has been prepared and is awaiting signature. Progress has been made on Water District 1, Contract 3 and Water District 1 Contract 4. Easement agreements are near complete for Water District 1, Contract 5. There are approximately 70 easements associated with this project. Discussion followed.

Town Clerk
Joanne Zegarelli addressed the Board. She stated that there would be a class for election inspectors and poll clerks on Monday, June 9th at the Whitestown Community Center. She stated that it is difficult finding people to work and asked the board to keep that in mind. Discussion followed.

Personnel and Finance
Nancy Hartman addressed the Board. She stated that vouchers and checks were delayed because her computer was corrupted. She has been working with software people to correct this.

Public Comment

Mike Burline, Bartlett Road, addressed the Board. He stated that he has lived in this neighborhood for about 14 years, near the house that burned, and there have not been any problems until a year ago. He spoke of cars that have been broken into and the most recent arson problem. He understands that the police cannot be everywhere and believes that the neighborhood watch is a good idea. He stated that he heard the police have an idea who committed the arson and questioned protocol for prosecution. The Board and the Police Chief assured him that they have increased police patrols in that area. A suggestion of additional street lighting was made. Discussion followed.

John Tanner, Glenridge Road, addressed the Board. He spoke of the recent arson in his area. Mr. Tanner stated that all his neighbors are leaving lights on in their yards and doing nightly surveillances. He gave much credit to the fire and police departments. He stated that there is much anxiety of the entire neighborhood. He asked for more information to be sent back to the community to relieve the worry. Discussion followed.

New Business

The Supervisor asked for the following resolution.

Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, RESOLVED, that the Town Board appoint Steve Heitz to run the summer basketball program.
All voted aye.
Motion carried.

Upon the motion of Councilman Sullivan, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board entered into executive session at 8:26PM to discuss the acquisition of real property when discussed publicly may affect its value.
All voted aye.
Motion carried.

Upon the motion of Councilman Sullivan, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board ended executive session at 8:51PM.
All voted aye.
Motion carried.

Upon the motion of Councilman Gibbs, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board hereby authorized the payment of;
General Fund Bills (A) No. 448 - No. 539
General Fund Bills (B) No. 99 - No. 127
Special Districts No. 5
Sewer Consolidation District No. 19 - No. 22
Landfill Closure Phase 2 No. 211 - 212
Water District # 1 Extension No. 95 – 98
Water District #25 Extension No. 27
Highway DA & DB No. 216 - No. 275
Highway Equipment No. 18
Sidewalk Construction No. 17
said abstract having been duly audited by the said Town Board thus authorizing the Supervisor to write checks for the payment of the same.
All voted aye.
Motion carried.

Joanne Zegarelli asked Board approval for the Tax Office, Assessor’s Office and the Clerk’s office to start summer hours following Memorial Day to Labor Day.

Upon the motion of Councilman Copperwheat, seconded by Councilman Gibbs, discussion followed regarding how many years the offices have observed summer hours and how the lunch hours are handled. Further discussion was had regarding what the state law is regarding lunch.
Councilman Brooks stated that he has had his opinions regarding summer hours before the Joanne Zegarelli was Clerk and before Dan Sullivan was Councilman. Councilman Brooks stated that with a Town this size, the subject of summer hours should be explored. He stated he would take the recommendation of the Board liaison’s that oversees the offices in question.

The Clerk stated that in her opinion, the offices should not close for lunch because town residents often use their lunch hour to do business. Additionally, whenever someone cannot make it to her office before close, she stays open to accommodate and will continue to do so.

Councilman Brooks stated that he wanted his previous comments noted in the minutes along with the following. He commended the Clerk for going back to work after hours to accommodate the people. His concerns are created because years ago when he went to pick up his mail at Town Hall and a man was standing in front of Town Hall wanting to get in after hours. This man questioned at what time does the office close and Councilman Brooks responded at 3:00PM. This man asked if the office re-opened at 8:00PM and Councilman Brooks stated that the office would re-open at 9:00AM the next day. Councilman Brooks stated the man could not believe it. Councilman Brooks stated that he is aware that the Clerk and possibly Diane would return, however, people in the business world are not aware of this. New York Stock Exchange stays open to 4:00PM daily; banks do not close at 3:00PM. He stated he does not know what the answer is to this. He feels strongly and he wants his comments placed in the minutes.

The Supervisor suggested exploring all the issues and tabled until the next meeting.

The motions were rescinded.
Discussion continued.

There being no further business to come before the Board, upon the motion of Councilman Copperwheat, seconded by Councilman Gibbs, the meeting was adjourned at 9:08PM.

Respectfully submitted,
Joanne Zegarelli
Town Clerk