Town Of Whitestown
 Minutes 

January 02, 2003: Regular Meeting of the Town Board

Body:
REGULAR MEETING OF THE TOWN BOARD
OF THE TOWN OF WHITESTOWN
HELD AT THE COMMUNITY CENTER
ON THURSDAY JANUARY 2, 2003
AT 7:00 PM IN SAID TOWN

Town Board Members Present:


    Matthew J. Shannon, Supervisor
    Charles R. Gibbs, II, Councilman
    William Copperwheat,Councilman
    Brian Brooks,Councilman
    Daniel Sullivan,Councilman

Other Town Officials Present:
    William Schmitt,Town Attorney
    Joanne Zegarelli,Town Clerk
    Sal Granato, Highway Superintendent
    Tom Moore, Director/Recreations
    Nancy Hartman, Personnel/Finance Director
    Donald Wolanin, Police Chief, In attendance @ 7:08
    Karl Schrantz, Town Engineer/MWH, In attendance @ 7:15
    David Neary, Codes Enforcement Officer, In attendance @ 7:20
    Phil Husted, Codes Department

The Supervisor called the meeting to order at 7:00PM, roll call of members, a moment of silence and Pledge Allegiance to the Flag.

Upon the motion of Councilman Brooks, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board hereby accepts the minutes from the previous meetings as so stated on the agenda as 12/04/02 and 12/18/02.
All voted aye,
with the exception of Councilman Copperwheat who abstained.
Motion carried.

Committee Reports

Highway
Sal Granato addressed the Board. He stated all went well with the snow removal of the last storm. Councilman Brooks gave praise to the Highway Department for working on Christmas Day and the work that was done. The Supervisor noted the letter of praise to the Highway regarding the hydrant maintenance program.

Police Commission
Commissioner Brooks addressed the Board. He spoke of the need to adopt a rules of procedure book for the Police Department. He gave a description of the contents of this book. This is a budgeted item.

Upon the motion of Councilman Brooks, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board hereby approved to allocate up to $4,000.00 for the purpose of a Rules of Procedure Book to the Police Department.
All voted aye.
Motion carried.

Commissioner Sullivan addressed the Board. He spoke of the rules of procedure book and stated that the only other police agency in Oneida County recognized with accreditation is the NY State Police. He further stated that it is the hopes of the Police Chief, the Town Board and the Police Commission to have accreditation within the next year. He spoke of a grant that the police department had and used for Bob Saunders. Commissioner Sullivan proposed to use the remainder of the grant money to hire Lori DeLuca to the Police Department to do computer work. He stated that Nancy would clarify the pay rate. The Chief stated that this grant expired and the department applied for an extension, which was approved.

Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board hereby approved to hire Lori DeLuca part-time, not to exceed $7,200.00 and her hours not to exceed 17 per week.
All voted aye.
Motion carried.

Councilman Sullivan spoke of the difficulty in finding qualified police officers. He stated that because of this, he asked the board to consider going outside the Town of Whitestown for future hires.

Police
Chief Wolanin addressed the Board. He stated that the agency doing the rules of procedure book is Police Management Services. He spoke of the accreditation that the Department hopes to receive and how this book will be tailored specifically to the Whitestown’s Police Department. He further stated that the snowmobile safety course was a success and he would like to organize a defensive driving class for the Town.

Codes
Phil Husted addressed the Board. He stated that there were 157 permits issued this year and approximately 34 certificates of occupancy. There are approximately 40 to 45 projects awaiting completion. Mr. Husted will be attending a training course from January 13th – 16th. There are no outstanding issues.

Community Center/Recreation
Tom Moore addressed the Board. He stated that he would like to hire Jason Mahoney on a temporary basis to replace David Krzysiak. Councilman Copperwheat stated that he is in favor of this hire. The reason being he is worried that they might run into overtime with the other personnel.
Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board approved to hire Jason Mahoney on a part-time basis as an ice maintenance worker.
All voted aye.
Motion carried.

Mr. Moore stated that he would like to raise public skate admission from $2.00 to $3.00 starting Saturday, January 18, 2003. Councilman Copperwheat agrees.
Upon the motion of Councilman Copperwheat, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board approved to increase the public skate from $2.00 to $3.00 to take effect on January 18, 2003.
All voted aye.
Motion carried.

Mr. Moore proposed to raise Community Center rental from $20.00 to $25.00 for Town Residents and $30.00 for non-residents. Discussion followed. This issue was tabled for now.

Engineering
Karl Schrantz addressed the Board. He stated that Tom Moore received three quotes regarding the surveying of the Dunham Manor Playground. The quotes were for $4,500.00, $9,500.00 and $17,000.00. It is his recommendation to hire Snyder Land Surveying to survey this project in the amount of $4,500.00, of which 50% will be reimbursed through a state grant.
Upon the motion of Councilman Brooks, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board hire Snyder Land Surveying in the amount of $4,500.00 to survey the property known as Dunham Manor Playground.
All voted aye.
Motion carried.

Mr. Schrantz further addressed the board regarding the archeological assessment for the Dunham Manor Playground. He was only able to obtain one quote/proposal. The other companies that do this type of service would not give a quote. They are in the process of trying to obtain denials from these companies. Discussion followed and this was tabled until the next meeting.
He stated that there has been no progress with Westmoreland regarding Water District 25, however continuing attempts are being made. Dan Hauseman has made contacts and hopes for a spring or summer construction.
A draft report of the sanitary sewer project for Main Street, Whitesboro has been prepared and Karl asked the Board for their input. Discussion regarding sewer district was had.

Water District 1 – Contract 4. The connection has been made and the lines are being tested. Clean up will be next spring.
Discussion was had regarding the meters at the Community Center and Highway Garage and how they are set up. Jack DelMonte has been in contact with the appropriate departments.

The Supervisor stated that additional construction costs regarding Water District 1 – Contract 4 is needed and asked for approval.
Upon the motion of Councilman Sullivan, seconded by Councilman Gibbs, it is
RESOLVED, that the Town Board approved a $6,010.62 change order to Syracuse Contractors for additional construction costs related to Water District 1 – Contract 4.
All voted aye.
Motion carried.

Clerk
Joanne Zegarelli addressed the Board. She stated that at the last board meeting she informed the Board that certain members of different Boards would need re-appointing. Specifically: Robert Gorton, Planning Board, Stephen Walthall, Zoning Board of Appeals, and Walter Jawniak, Board of Assessment Review. The Supervisor stated that the Board is not in the position to make those re-appointments tonight.
Also, Joanne stated that the 2003 Oneida County Office of the Aging Dining Agreement had an error and would need a new resolution to authorize execution of said agreement. The attorney explained that there was a typographical error made.
Upon the motion of Councilman Brooks, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board hereby authorized the Supervisor to sign the 2003 Oneida County Office of the Aging Dining Agreement.
All voted aye.
Motion carried.

Personnel & Finance
Nancy Hartman addressed the Board. She stated that $500,000.00 was received in EQBA grant funds for the landfill project, phase II. Attempts are being made for an additional $100,000.00 from New York State Department of Environmental Conservation, which were deducted from their request. The Town has just renewed a BAN last week at a rate of 1.24%. This will be used for the landfill, ice project and highway equipment. Nancy indicated that borrowing is very inexpensive at this time. Discussion was had on how our Town is rated for borrowing.

Discussion regarding the completion date for the present water project. Estimated date is mid to late April. Discussion was had regarding Terry Walsh and keeping him on through the completion of this project.
Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board authorized compensation to Terry Walsh at his hourly rate through the completion date of the water project, as far as MWH is concerned.
All voted aye.
Motion carried.

Seniors
Rose Kurczyk addressed the Board. She stated that she is working on her newsletter. She questioned the Board if during election time a politician wishes to speak at a seniors meeting, if she could refuse. The Supervisor stated that she is the Director; it is her meeting and her call.

Public Comment
Oneida County Legislator William Goodman addressed the Board. He wished everyone a successful year and looks forward to working with the Board. He stated that the O.C. Legislators are looking into the shortage of deputies and corrections officers. A question was asked by Councilman Sullivan regarding grant writing. Mr. Goodman stated that Oneida County authorizes grants through Oneida County Planning Department. Also, the O.C. Legislators have been re-districting throughout the County. However, Whitestown is not affected by it. He stated that John Kemp is the new Commissioner of Planning. He lives in Whitestown and is willing to help any Town Board anytime.

New Business
Upon the motion of Councilman Sullivan, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board hereby authorizes Nancy Hartman, Marianne Buttenschon, William Schmitt, Janet Wolanin and two Planning Board members to attend the Annual Meeting of the Association of Towns.
All voted aye,
with the exception of Councilman Brooks who voted nay.
Motion carried.

Upon the motion of Councilman Copperwheat, seconded by Councilman Sullivan, it is
RESOLVED, that the Town Board hereby authorized $950.00 per attendee for the purpose of attending the Association of Towns meeting in New York City in February 2003.
All voted aye,
with the exception of Councilman Brooks who voted nay.
Motion carried.

The appointments for voting delegate and alternate delegate to the Association of Towns meeting in February was tabled until the next meeting.

Upon the motion of Councilman Gibbs, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board hereby authorized the Supervisor to made transfers between budget accounts as needed in the 2002 budget at year-end to accommodate all 2002 expenditures.
All voted aye.
Motion carried.

Upon the motion of Councilman Sullivan, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board adopt the 2003 wage schedule.
All voted aye,
with the exception of Councilman Brooks who voted nay.
Motion carried.

Upon the motion of Councilman Gibbs, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board appoint Montgomery Watson Harza for 2003 engineering services.
All voted aye.
Motion carried.

The Supervisor and Town Board recognized the resignation of the Receiver of Taxes.

The Supervisor asked the Town Board for approval to a resolution in support of establishing improvements of New York State Route 12 between Binghamton and the Mohawk Valley area. The resolution reads as follows.
Resolution
Motioned by Councilman Copperwheat
Seconded by Councilman Sullivan
WHEREAS, the continued economic recovery of Oneida, Madison, Chenango and Broome Counties is of critical importance to the welfare of the 580,000 residents within these counties, the region and the State of New York; and
WHEREAS, the economic prosperity along the Route 12 Corridor has been severely impacted by the lack of an adequate transportation system that would promote the necessary stimulus for improving safety and economic growth in the four county area; and
WHEREAS, State and Federal governments have decided to upgrade NYS Route 17 in the Southern Tier of the State to full interstate highway standards and change the designation to I-86, creating a major east-west interstate connection; and
WHEREAS, NYS Route 12 is a major north-south connector serving between Binghamton and the Mohawk Valley Area that also contributes a large volume of traffic:
NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Whitestown hereby goes on record in support of the planning and construction of a high level interstate highway from Binghamton to the Mohawk Valley Area; and be it further RESOLVED, that the Town Board of the Town of Whitestown respectfully requests support from Federal and State elected officials, delegations and county governments, and economic agencies, and be it further
RESOLVED, that while the Whitestown Town Board supports efforts to improve Route 12 South, the region remains committed to seeing continued improvements to the Route 8 South corridor, as well, and encourages an expanded effort to study all levels of highway improvements to the South of Utica; now, therefore be it
RESOLVED, that a copy of the Resolution be forwarded to the appropriate State and Federal officials representative to this region.
All voted aye.
Motion carried.

The Supervisor stated that Met Life has contacted the Town and asked if anyone knows of any person interested in job placement.

Upon the motion of Councilman Brooks, seconded by Councilman Copperwheat, it is
RESOLVED, that the Town Board hereby appoint Debra Sendzuk as Registrar.
All voted aye.
Motion carried.

Discussion was had regarding the discharge permit with Oneida County.

Upon the motion of Councilman Sullivan, seconded by Councilman Brooks, it is
RESOLVED, that the Town Board enter into executive session at 8:02PM for the purpose of the acquisition of real property when discussed publicly might affect it’s value.
All voted aye.
Motion carried.

Upon the motion of Councilman Gibbs, seconded by Councilman Brooks, it is RESOLVED, that the Town Board ended executive session at 8:20PM.
All voted aye.
Motion carried.

TOWN CLERK’S MONTHLY REPORT FOR DECEMBER:

Paid to Supervisor for General Fund -- $419.30
Paid to Supervisor for Part Town Fund -- $9,307.00
Paid to County Treasurer for Dog Licenses -- $63.45
Paid to Agriculture & Markets for Dog Licenses -- $33.00
Paid to NYS Department of Health for Marriage Licenses -- $22.50
Paid to NYS Comptroller for Games of Chance Licenses -- $75.00
Total Disbursements -- $9,920.25

There being no further business to come before the Town Board, upon the motion of Councilman Gibbs, seconded by Councilman Copperwheat, the meeting was adjourned at 8:20PM.

Respectfully submitted,
Joanne Zegarelli
Town Clerk